positions

Jonathan Minkoff, Executive Producer
Michael Miller, Producer
Julie Seda, Assistant Producer; Auction Coordinator, Merchandise Coordinator, HS Competition Assistant Coordinator
Diana Preisler, Assistant Producer; Auction Coordinator
Freddie Feldman, Website and Technical Systems Coordinator
Marty Gasper, Sound & Light Design
Nikki Bergstrom, Slideshow Coordinator "Slidemaster", Assistant to Judy Minkoff

Judy Minkoff, Single Singers Director; Slideshow Coordinator
Giselle Ziegler, Single Singers Co-Director; Assistant to the HS Coordinator
Lyuba Tartova, Assistant to the HS Coordinator, Timekeeper
Sam Nulton, Lighting Operator
Kevin Child
Marc Silverberg, Volunteer Coordinator
Kris Vicencio, Volunteer Coordinator
Erin Murray, Assistant Volunteer Coordinator, Auction Team
Janet Powell, VIP Coordinator/Artist Liaison
Dan McElroy, Social Media Coordinator
Sabatina Mauro, Stage Manager
Traelynne Hinckley, Assistant Stage Manager
John David Maybury, High School Coordinator
Bryan Guffey, Artist Liaison, Hotel and Travel Coordinator
AJ Grubbs, Hotel and Travel Coordinator
Nathan Crocker, Welcome Team/Greet Team, Auction Team
Scott Bennet, Auction Team
J.I. Canizares, Welcome Team/Greet Team Coordinator
Kaylah Smith, Assistant to Executive Producer
Matt Weisher, Merchandise Coordinator
Marcella Jalbert - Auction Team
Kim Duncan, Volunteer Assistant Coordinator
Michael Patrick Brown, Sound Assistant, Omsted Theatre
Brian Jacobs, VIP Team
Lucian Varela, Floater
Kevin Walsh, Floater
Terrell Mitchell, House Manager
Mara Bush, Information Coordinator

Hierarchy: Executive Producer -> Producers -> Assistant Producers -> Volunteer Coordinators -> Coordinators, Masters and Team Leads -> Other Positions -> Floaters and other Volunteers.

Those with the title assistant to team leads, assist those leads and take over responsibilities for them when they are unavailable. Not all such positions have separate descriptions below.

NOTE: Regarding Building services and activities, all defer to Blyth Daylong and Adelphi University staff.

TITLE

Desc

Report To

Name

Executive Producer

Oversees all aspects of festival.

Reports to SingStrong Inc. Board of Directors

Jonathan Minkoff

Producer

Oversees all aspects of festival.

Reports to Executive Producer

Michael Miller

Assistant Producer

Oversees specific areas assigned by producer; acts as producer's eyes and ears, correcting small issues and reporting to producer and/or Exec Producer as appropriate.

Reports to Producer or Executive Producer as appropriate.

Diana Preisler, Julie Seda

Auction Coordinator

Oversees silent auction including soliciting auction items, upkeep database, tracking bids, promoting bidding on site, managing payment processing to appropriate charity, issuing appropriate receipts or thank you letters, managing pick-up of winning bids and deposition of non-picked up items. The Auction Coordinator must insure that credit payments go to the designated account for Auction items and NOT to the account designated for SingStrong Merchandise sales. Checks for Auction items must also be made to the appropriate charity (usually Cure Alzheimer's) and not to SingStrong.

Reports to Producer or Executive Producer as appropriate.

Diana Preisler, Julie Seda

Merchandise Coordinator
(aka Merchandise Master or Merchandise Mistress)

Oversees and inventories all SingStrong merchandise including tracking inventory, cost of goods sold, sale prices, quantities, amounts, managing payment by cash, credit or otherwise, and issuing receipts as appropriate, and seeing to the safety and security of merchandise from arrival on site until delivery to storage.
The Merchandise Coordinator must insure that credit payments go to SingStrong's designated account and NOT to the account designated for auction items.

Reports to Producer or Executive Producer as appropriate.

Matt Weischer, Lynda Foreman and Julie Seda

High School Coordinator

Recruits HS groups to compete including insuring that passes are purchased and information gathered.
Communicates directly with directors and groups so that they understand schedule. Imparts SingStrong positive community energy to HS groups.
Meets all groups when they arrive.
Manages groups soundcheck experience working closely with Stage Manager and Sound Engineer.
Produces HS Competition Show making sure to keep on schedule.
May be Judge Wrangler, keeping judges on time and keeping judges using approved judging metrics only.
Insures HS Trophies have been ordered, have arrived with correct wording/design and are presented to winning groups.
Makes sure Timekeeper is assigned and properly timing groups and that TimeKeeper reports to judges IMMEDIATELY at start of their judging as to whether all groups are within time or whether any groups have gone over time. Works closely with Stage Manager, HS Competition Host, Judge Wrangler and any assistants.

Reports to Producer or Executive Producer as appropriate.

John David Maybury

HS Judge Wrangler

Meets with Judges prior to HS judging and reviews rules. Prepares judging Forms and distributes them along with pens and clipboards. Guides judges to judging room. Joins judges while judging and keeps them on time and judging using only approved metrics. Works closely with HS Coordinator.

Reports to HS Coordinator.

Jonathan Minkoff (pre concert meeting to review rules)
and
Kaylah Smith (prepare Judges forms and distribute at Judge's meeting)
and
John David Maybury (all other responsibilities,; can also join in pre concert meeting to distribute forms, pens, clipboards, water; will be with judges during deliberations)

HS Time Keeper

Times all competing HS groups starting with first note, word or choreography of performance and ending with last. Reports to Judges in Judges room IMMEDIATELY as they begin judging alerting them as to whether all groups were timely or whether any group went over time and by how much.
Works closely with HS Coordinator.

Reports to HS Coordinator.

Lyuba Tartova

HS Host/Emcee

Hosts HS show. Reviews all submitted materials by HS Groups and creates short, entertaining introductions. Also gathers short introductions for Judges WHEN TIME ALLOWS in show. HS show can sometimes be very tight on time. HS Host makes sure show starts ends on time as sound checks start immediately following.
Coordinates closely with HS Coordinator, Stage Manager and Judge Wrangler. The HS Host shall take a photo of the Judge's sheet showing all awards and email same to the Executive Producer, Producer, and Social Media Coordinator immediately following the show

Reports to HS Coordinator.

Bryan Guffey

ACA-IDOL Producer

Produces ACA-IDOL show. Recruits groups to audition. Reviews all submitted materials, and either alone or with committee, selects groups.
Works with Exec Producer to recruit 3 Judges.
Coordinates closely with ACA-IDOL Host, Stage Manager and Judge Wrangler. Provides host with first draft of Group Intros.

Reports to Producer and Exec Producer as appropriate.

Jonathan Minkoff

ACA-IDOL Host/Emcee

Hosts ACA-IDOL show. Reviews all submitted materials by ACA-IDOL Groups and creates short, entertaining introductions. Also gathers short introductions for Judges.
Coordinates closely with ACA-IDOL Coordinator, Stage Manager and Judge Wrangler.

Reports to ACA-IDOL Producer, Producers and Exec Producer as appropriate.

Jonathan Minkoff

ACA-IDOL Judge Wrangler

Meets with Judges prior to ACA-IDOL judging and reviews rules. Prepares judging Forms (if any) and distributes them along with pens and clipboards. Guides judges to judging room. Joins judges while judging and keeps them on time and judging using only approved metrics. Works closely with Host and Producer.

Reports to ACA-IDOL Producer.

Jonathan Minkoff
(pre concert meeting to review rules and will be with judges during deliberations)
and
Michael Miller (prepare Judges forms and distribute at Judge's meeting)
(can also join in pre concert meeting to distribute forms, pens, clipboards, water; )

Website and Technical Systems Coordinator

Works with or as web designer/programmer/coder- especially regarding technical issues such as compatibility, money processing through website, phone voting at ACA-IDOL. May be involved with ticketing, depending on box office set-up.

Reports to Board of Directors, Exec Producer, ACA-IDOL Producer (phone voting) all as appropriate.

Freddie Feldman

Sound and Light Production

Coordinates and/or provides all sound/ light needs including microphones, amplification, monitoring, recording, lighting units and controls (if not sufficient as provided by space), engineering of all, design of all. Supervises any other personnel involved in set-up, tear down or use of equipment through out event including all spaces and may include Afterglow as well, depending on location. Provides Exec Producer with multi-track recordings of all performances. Reviews all groups' sound requests, communicates directly with groups to insure best possible sound. Oversees lighting operator/design. Coordinates closely with Building staff on location regarding power, rules, safeguards.

Reports to Board of Directors, Exec Producer, Producer -all as appropriate.

Marty Gasper

Slide Coordinator
(aka Slide Master/Slide Mistress)

Prepares slideshows for all Shows. Special Requirements for ACA-IDOL where emcee & judges will be introduced at show opening and winner and audience favorite slides must be prepared in advance and will be navigated in real time. Coordinates closely with on-site projector technician to in sure proper display of all slides. Works with Producer Exec Producer and Sponsorships Coordinator/Auction Coordinator.

Reports to Exec Producer, Producer -as appropriate.

Nikki Bergstrom and Judy Minkoff

Single Singers Artistic Director

Recruits members for Single Singers. Manages online social interaction and positive energy! Chooses material, teaches material, may arrange and conduct material, gets rights to arrange material, coordinates with HS Producer, Host regarding timing of set, coordinates with Sound Engineer re sound needs.

Reports to Exec Producer, Producer, HS Producer/Coordinator -as appropriate.

Judy Minkoff and Giselle Ziegler

Lighting Operator

Works with Sound and Light Production to create visually beautiful lighting for performances. May gather information from artists' submissions.

Reports to Sound Lighting Production.

Sam Nulton

Volunteer Coordinator

Supervises all volunteers. Assigns free volunteers to teams. Spreads and demonstrates positive supportive energy establishing that as SingStrong's "corporate culture". Handles and diffuses conflicts between Team leaders and other volunteers. Issues with Producers and directly reported to Executive Producer. Issues with Exec Producer reported to Board of Directors.

Reports to Executive Producer and Producer; may coordinate with Team Leads as appropriate.

Kris Vicencio and Marc Silverberg

VIP Coordinator/Artist Liaison

Regarding Artists and other VIPs identified by producers, Greets when they arrive, checks up on while on site, and facilitates their needs and transportation (within reason and according to approved budget)

Reports to Executive Producer and Producer; may coordinate with Transportation and Hotel Coordinator.

Janet Powell

Social Media Coordinator

Gathers the social media handles of all participating groups. Live tweets/posts throughout SingStrong event following these Social Media Rules: http://team.singstrong.org/social-media-usage-rules.html

Reports to Executive Producer and Producers;.

Dan McElroy

Stage Manager

Works closely with Sound and Lighting Production to manage flow of performers and hosts on and off stage and their use of equipment, especially microphones.

Reports to Sound and Lighting

Sabatina Marie

Hotel and Transportation Coordinator

Familiar with hotel agreement and hotel rules. Gathers hotel information from contracts. Makes reservations. May greet VIPs at hotel. Helps coordinate and resolve issues between guests and hotel. Helps answer questions regarding hotel. Reviews final bill/invoice of hotel re SingStrong reservations making sure contract terms are followed re price, benefit, taxes etc. Familiar with travel schedule and shuttle schedule. Monitors that travel of Artists and VIPs is on schedule. Facilitates communication with drivers, if necessary. Gives shuttle schedule and driver contact numbers to hotel front desk.

Reports to Exec Producer and Producer and VIP Coordinator as appropriate.

Bryan Guffey and AJ Grubbs

Welcome Team/Greet Team Coordinator

The Welcome/Greet Team welcomes festival attendees as they enter the doors and assists them on site. They smile, spread positive energy and proactively ask if they can help attendees find what they need (box office, info desk, bathroom, classroom, food ...etc). The Coordinator works with Volunteer Coordinator to make sure the Welcome Team is well staffed.

Reports to Volunteer Coordinator.

J.I. Canizares

House Manager

The House Manager controls the orderly seating of attendees to shows and closely coordinates with Sound Production and Stage Manager to green light the start of the show. Reviews theatre with volunteers following shows to make sure clean of trash. Moves leftover belongings to lost and found. Manages any issues in house.

Reports to Sound Production, Stage Manager and Producers as appropriate.

Terrell Mitchell

Information Coordinator/
Info Desk Coordinator

The Info Coordinator maintains ready access to all information attendees might require: schedules: classes, transportation, coaching; hotel contact; contact numbers of Team Members, some local food contact numbers/locations, etc. Some coordination with Artist/VIP Coordination and Welcome/Greet Team may be called for.

Reports to Volunteer Coordinator

Mara Bush